Free templates
Templates for the paper side of hotel work
Print them, copy them, change them. Each template comes with a short guide on how hotels use it well, and a filled-in example.
Written by the founder of Vedom, who is building it with ten founding hotels. Last updated:
Templates
- Hotel shift handover templateA shift handover is the written record one shift leaves for the next: what happened, what is still open, who owns each open item and by when. This template works for front office, housekeeping and night audit, on paper or on screen.Languages: EN · DE · IT
- Room attendant checklistA room attendant checklist is the list of steps a housekeeper follows to clean a guest room to the same standard every time. This one covers the departure clean, the stayover service and the supervisor’s inspection, with a deep-clean schedule for the jobs that aren’t done every day.Languages: EN · DE
Tools
- Labour cost per occupied room calculatorLabour cost per occupied room (LCPOR) is your labour cost for a period divided by the number of occupied room nights in the same period. It tells you what it cost, in pay, employer on-costs and agency labour, to look after each night a room was occupied.Languages: EN · DE · IT
- Hotel operations health checkThe hotel operations health check is a 10-question self-assessment of how work moves through your hotel: handover, rooms, people, cost, and data and tools. It gives a score out of 100, shows your biggest gap, and suggests three fixes that work without any software.Languages: EN · DE · IT
Glossary
Vedom is in build
Where to next?
This is the paper version. Vedom is being built to work this out every day from your PMS and your rota, so the number arrives before the month is over.
I run a hotel
Put your hotel forward for one of ten founding places. Shape how it’s built, and go live first. Founding pilots are targeting early 2027.
I work on the floor
See the phone app as it is designed, with example data. Nothing to sign up for. If you like it, tell your manager.
I build hotel software
See the API before it opens. It’s included in every plan.
Just want the monthly update? Shift handover: one email a month, three parts: done, open, watch out. Get the monthly update